Your HR department has to settle for outdated software or, even worse, a multitude of Excel files that have no tail or head? In this case, there is a good chance that the administration will be weakened. In addition, your company is probably at the end of the race in the fight to find talent on the job market. Consequence? Your competitors engage all the solid profiles before your eyes.
Below we list 5 disadvantages related to outdated HR software.
1. Your HR Software Misses Out on Essential Protection Updates
Still working with locally installed software on a server or desktop computer? In this case, it is likely that it is no longer up to date. You must manually install and update locally installed software. And you rarely have the time to do it. That’s a shame, because you’re missing out on essential protection updates. And that, given the stricter data privacy legislation, is a serious risk.
The Advantages of Cloud Software
Cloud software does not require installation. Probably this is why the best HR software in Bangladesh are cloud-based. Your HR package is constantly updated and contains the latest security features and updates at all times. And what about your data? These are also securely stored in a single database in the cloud, in a location you choose yourself. Exactly as dictated by the new GDPR legislation.
2. Your Software No Longer Evolves with Your Organization
Outdated HR software doesn’t scale with your organization. The features you had when you purchased probably haven’t changed to this day. Extensions are rarely available (or compatible).
Modern HR software, on the other hand, is built in a modular way. This means that you can choose the desired features yourself. Do you focus on Workforce Planning or HR Data Analytics in your HR policy? Or are you devoting more attention to talent management? You choose and pay only for the packages you need.
The Advantages of Modular HR Software
This business model greatly reduces HR software costs. Especially compared to a fully tailor-made package. In addition, you are free to add or remove modules in the future, depending on the evolution of your business
3. Your HR Software Looks Like a Patchwork
Old HR software is often an amalgam of different programs that are not made to work together. Data loss and failures are therefore commonplace.
A current HR package for large companies is a global system that integrates all HR processes: Recruitment & Selection, Talent Management, Compensation & Benefits, etc. Making changes? In this case, these are immediately performed throughout the package.
The Advantages of An Integrated Package
An integrated package offers many possibilities for automation. Many administrative tasks can thus be left to the software. Your team then has more time to take care of strategic HR management.
4. Your Employees Don’t Have Access to Your HR Software
Outdated HR software is only accessible to HR employees. Workers who wish to consult their files must therefore contact their colleagues. Or line managers who hire a new employee and want to put the necessary documents and information in order cannot do so independently.
In every HR & payroll software in Bangladesh and all over the world, a current HR package allows workers to access their own files. Their digital pay slip or tax certificates are permanently available. Employees can also keep their master data up to date (Employee Self-Service).
The Advantages of Employee Self-Service
Your HR team always has corrected personal data (without having to invest time and resources) and employees feel more committed to their company.
5. Your Software Does Not Provide Any Understanding
Outdated HR software is primarily an administrative tool that allows you to keep your personnel data up to date. In contrast, modern HR software contains a wealth of understandable information about individual employees and general HR trends. HR Analytics not only collects the data, but interprets it and presents it clearly, using graphs and diagrams.
The Advantages of HR Analytics
The HR team makes important decisions based on metrics and KPIs, and therefore more on intuition or instinct. Thanks to automatic reporting, HR is also able to react quickly and stop possible problems from the outset.
Technology is used to automate time-consuming and stressful operations that would be difficult to complete manually. It’s even worse if you end up with lousy technology. As a result, to avoid the negative implications of bringing in a poor technology, make sure your selection procedure is flawless.
Do not keep outdated HR software in your company. You business and management will definitely go downhill if the system is not updated.