Setting up software in your company, as part of a software change or not, is often a project that contains many challenges, even if you’re thinking about taking in the best business software in Bangladesh.
How will you manage this transition, the changes, resolve the conflicts, and make the installation work, and what was planned during the evaluation and selection phase?
We deliver 7 best practices to put all the chances on your side and ensure the implementation of your software into your business successfully.
Business Software in Bangladesh: The Top Six Practices
Keeping up with the technology has never been easy and the same goes for business software in Bangladesh as well. This is why the following practices are suggested to all business organizations to ease up the process.
Best Practice #1: Planning appropriately
A software implementation project should cover all stages of your installation, which encompass all the processes involved in running the software in your organizational environment.
The deployment plan for an IT application typically includes these fundamental steps:
- conduct an assessment of the company’s needs to ensure that they are all covered,
- map your operational processes to meet the functional and technical requirements of the system,
- analyze the needs for the correct installation of the software,
- install the software,
- customize and configure the software,
- operate and test the software to ensure it works as it should,
- make the necessary changes to correct the problems encountered in the test phase,
- integrate with existing software within your organization,
- train critical users so that all users are aware of the new system,
- deliver the software; this is called the “commissioning” phase.
Make sure your installation schedule includes for each step:
- specific deliverables,
- a clear definition of the scope of action,
- and the necessary resources.
Remember that your implementation plan must extend beyond the commissioning date. As the organization continues to change, the process must evolve with it.
Best Practice #2: Organizing Data Migration
Ensuring that the migration of existing data is good quality is one of the essential elements of any enterprise software solution implementation. If inaccurate information is converted, the flawed data can have a negative domino effect throughout the organization.
Tests should be performed to ensure that the exact data is transferred to the new system’s database. It is essential to have accurate organizational data (not false data used only for testing) to ensure the smooth running of the new system’s processes.
A structured conversion process is also essential to meet conversion deadlines and move on to the testing and training phases.
Best practice n°3: anticipating the disruption of day-to-day operations
Even the most successful implementations can disrupt a company’s operations and reduce productivity, temporarily affecting the underlying dynamics.
Ensure that your implementation plan is realistic and that the allocated resources have been adequately anticipated. Also, ensure that contingency plans are in place for existing business processes that may be affected by the implementation.
Best practice #3: Training users
Training is a crucial issue for the successful implementation of organizational software solutions.
Appropriate training ensures smooth implementation and allows the solution’s full potential to be exploited.
To maximize the success of getting started with your business and collaborative software, using a tool like K-Studio can be wise. This practical application simulation tool focuses on learning by doing by perfectly reproducing the software environment (data, features, etc.).
Your employees can be trained face-to-face, remotely, or in e-learning on your applications without the need to access a training or pre-production environment and without fear of impacting your databases. They prepare to use your business applications in real work situations with confidence.
Best Practice #4: Ongoing Monitoring
From the beginning of implementation and until the new system is 100% operational, your organization must monitor the process and measure its results to improve its efficiency and profitability. Failure to do so can, among other things, lead to a drift of objectives (see best practice 7).
To verify that the installation is going as planned, have users, IT teams, and system administrators work together to:
the functionalities and user experience are in line with what was intended,
technical problems are dealt with quickly.
Another best practice for tracking is to deploy your organization’s new software system in phases to verify the system’s performance and the employees who use it.
Best practice #5: Keep employees informed
While some collaborators have been part of the project since its inception, it is essential to keep them regularly informed during implementation through detailed information and interim reports.
Make sure that your project promotes and defends the actors involved, such as:
- opinion leaders,
- and the service providers involved.
Best practice #6: Preventing the drift of goals
When the project takes much longer and involves much more work and resources than initially planned, you face a sense of confusion.
It is often unavoidable because the unexpected is part of the game; it will not necessarily impact the schedule if mastered. Equip yourself with a project management dashboard and all the tools you need to regularly monitor objectives to adjust parameters and quickly control the process.
Business software is critical to any organization in this day and age, but that doesn’t mean it makes life any easier. It can be pretty inconvenient! You can make the most of your software by following these 7 recommendations to ensure that it performs at its best for your company.